Procurement Assistant – Grade 4 Ramallah / Jerusalem Office – (WB/14/2024)

About AlNayzak

AlNayzak Organization is a Palestinian non-profit, non- partisan, and unique organization that looks for young talents in science, technology, entrepreneurship, engineering, and math (STEEM), and plants an ambitious vision in the hearts of our community: “An Innovative Palestinian society, capable of producing original scientific knowledge, integrated with sustainable development”.

Position Definition

Effectively perform various activities throughout the procurement cycle and ensuring smooth functioning of all procurement functions to assist the acquisition of supplies and services in support of the delivery of high-quality programming at AlNayzak.

Responsible for coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic and procurement procedures, and provides logistical support to AlNayzak Organization.

Roles & Responsibilities

Full responsibility for:

• Ensuring all AlNayzak’s policies and procedures are followed for the procurement process.
• Supporting requestors to prepare complete and comprehensive Purchase Requisition Forms.
• Assisting with the maintenance of the procurement plan and the procurement tracking tool to facilitate timely communication of procurement/purchase needs, status updates on the progress of all orders, and effective and efficient service delivery.
• Liaising with suppliers to create realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness.
• Providing procurement planning support to the programme staff as required.
• Ongoing market research for new suppliers that may provide better service or value for money for AlNayzak.
• Maintaining and updating suppliers list.
• Ensuring procurement files are accurate and records are in compliance to AlNayzak’s procurement policies, the filing system is properly established, all soft copies and hard copies of procurement files are accessible and manageable.
• Assisting with the preparation of contracts and amendments of contracts when needed.
• Visiting suppliers (company site, stores, and/or production facilities) to collect information and support the due diligence process.
• Obtaining purchased items by forwarding orders to suppliers; monitoring and expediting orders.
• Preparing documents for payment for purchases by forwarding receiving documentation.
• Ensure that all payment invoices are reviewed and signed by the relevant staff and submitted to the finance department, recorded in the register book, and that finance signs a confirmation of receipt.
• Facilitating of workshops, trainings including hotel bookings and reservations
• Processing and reconciliation of admin-related payments.
• Any other tasks as requested by the direct line manager

Minimum Requirements

• Bachelor Degree of Accounting, Business Administration or other related discipline from an accredited.

• At least one-year relevant work experience, preferably in a Local/ International NGO.

• High proficiency in English, Arabic is an asset

Skills and Attributes

• Advanced analytical and reporting skills to translate complex data into actionable insights.
• Excellent written and verbal communication skills for producing clear and impactful reports.
• A proactive and detail-oriented approach to reporting, ensuring accuracy and relevance.
• Professional level using MS Office Suite, especially MS Excel.​
• Having valid driving license ​

Professionals who possess the requirements are encouraged to send their CV and a cover letter to jobs@alnayzak.org before (16.07.2024), indicating the position they wish to apply for. Short listed candidates will be contacted to take an exam and be part of an interview.